Contracts Administrator

Job Status: Ongoing, Full Time

Salary: Base salary of $115,057 per annum plus 11.5% superannuation contributions

Applications Close: Wednesday 6^th November  2024, 11:59pm

Role Enquiries: —  recruitment@sydneyoperahouse.com 

Application Enquiries: encore@sydneyoperahouse.com 

An organisation where diversity of thought & experience is valued, supported & respected.

THE HOUSE

The Sydney Opera House occupies a unique place in the cultural landscape. It is a globally recognised Australian icon synonymous with inspiration and imagination, among the world’s busiest performing arts centres, one of the architectural wonders of the 20th century and the nation’s most visited tourism destination. Driving this incredible place is a team of passionate and dedicated people. Join us in shaping the Opera House’s future and be provided with opportunities to grow and develop while making a positive contribution to our community.

The Opera House is a living work of art. A place of possibility and wonder – on and off the stage. We bring people together to be uplifted, empowered and entertained. As set out in the Sydney Opera House Strategy 2024-26, our ambition is to be Everyone’s House. To make this real, we are focused on four themes:

• Everyone feels welcome here.
• We better understand and connect with the community.
• We are future ready.
• We lead and inspire positive change.

For more information about the Sydney Opera House please refer to our website.

YOUR NEW ROLE

This position is responsible to provide leadership in and directly manage procurement planning, contract development, tender preparation and evaluation, and contract administration for project works, maintenance and related services to Sydney Opera House. This position is responsible for all aspects of contract administration including advising project managers; preparing tender and contract conditions consistent with project goals and SOH/State guidelines; administering tenders and contracts including recordkeeping, ensuring receipt of all documents required by the contract; and financial reconciliation within the policies of the Sydney Opera House and NSW Government guidelines. This position also has responsibility for the development of approval papers for project works, contract variation, contract extensions and other matters of a similar nature.

Further detailed information about the role and its requirements can be obtained by clicking the role description.

ARE YOU THE ONE?

Key Responsibilities/skills:

• Extensive, knowledge, understanding and experience of tender and contract management and administration with minimum 5 years’ experience in contract administration within building or maintenance industries.
• High level writing and computer skills to produce, interpret and edit complex technical documents, reports, contracts, briefing papers and submissions.
• High level of attention to detail to ensure accuracy and appropriateness of documentation produced.
• Experience in developing and applying tender evaluation processes using a range of criteria, including facilitating Tender Evaluation Committees.
• Knowledge and understanding of the NSW Government procurement policies, especially NSW Government Procurement System for Construction and NSW Government standard form contracts
• High level interpersonal skills to consult, negotiate and collaborate at a senior management level with Sydney Opera House clients and with contractors.
• Tertiary qualifications in a relevant discipline or equivalent experience is desirable.

THE PERKS

The Sydney Opera House gives you access to a fantastic range of benefits including:

• 10% off onsite food and beverage outlets like Opera Bar and First Nations restaurant Midden
• 5-week’s annual leave.
• Flexible working arrangements.
• Access to a range of professional development programs and staff engagement initiatives.
• Staff community groups like SOH Pride, First Nations Staff Network, Sustainable Environmental Action Leaders (aka ‘SEALs’) and more.
• Fitness Passport & complimentary wellbeing programs including Pilates, yoga, circuit classes, physiotherapy sessions as well as other wellbeing initiatives.
• Working for an organisation with a 6 Star Green Star Performance Rating from the Green Building Council of Australia (GBCA).
• Working for an organisation who has committed to the United Nations Sustainable Development Goals
• Complimentary tickets to shows.
• And many more!

OUR FOCUS ON DIVERSITY, INCLUSION & BELONGING 

We are an inclusive employer who recognises that everyone is unique. We welcome you for who you are – as you are, so if you require any adjustments to the recruitment process please email us at recruitment@sydneyoperahouse.com so we can discuss this further. If you think you’d be a great fit but don’t necessarily tick every box of the role description, please still get in touch.

We welcome and encourage applications from First Nations people, recognising the value, unique skills, and knowledge that First Nations employees bring to the workplace. We welcome and encourage applications from people of all genders. We welcome and encourage applications from people who are d/Deaf and Disabled or with disability, from culturally and linguistically diverse backgrounds, neurodiverse, identify as LGBTIQ+ and from other underrepresented groups/communities.

Read more about our DI&B commitments outlined in our Strategy, which works hand in hand with the commitments in our longstanding Reconciliation, Accessibility and Environmental Action plans.

NEED TO WORK FLEXIBLY?

We know flexibility means different things to different people, let us know how we can best support you to be your best.

SOUND LIKE YOU? APPLY NOW

Your personal information is being collected to enable the Sydney Opera House to assess your suitability for appointment to the position you have applied for. This personal information will be managed in accordance with the Sydney Opera House Privacy Management Policy and Plan

In addition, applicants will be prompted to answer the two following targeted question in the online application platform.

1. Briefly describe your previous experience in contracts administration roles, and any particular highlights of those roles that you would like to bring to our attention.
2. Give an example of a situation where teamwork enabled you to achieve an enhanced outcome.

To be eligible to apply for this position, applicants must have existing Australian work rights. Any offer of employment will be subject to a satisfactory National Police Check and Pre-Employment Health Assessment. The assessment seeks information only relevant to performing the inherent requirements of the job, it remains strictly confidential and applicants will be informed of the result.